• In case of change of name of an existing company , a copy of the board resolution
• If change of name is due to direction received from the central government , then copy of such direction
• In case the proposed name(s) are based on a registered trade mark  or is a subject matter of  an application pending for registration under the Trade Mark Act, 1999, the approval of the owner of the trademark or the applicant of such application for registration of trademark
• Copy of Central government (CG) approval in case the proposed name contains such word(s) or expression(s) for which the approval of CG is required
• Proof of relation, where the name includes name of relatives.
• In principle approval from the concerned regulator
• NOC from sole proprietor/partners/other associates, where the name is already used by 5y them in last 5 years.
• Copy of affidavit in case proposed name including phrase’ Electoral Trust’
• Order in form of specific direction of Competent authority that the name released on change of name by any company shall remain in database and shall not be allowed to be taken by any other Company including the group company of the company including the group company of the company who has changed the name for period of 3 years from the date of change
• In case the key word used in the name proposed is the name of a person other than the name(s) of the promoters or their close blood relatives. NOC from such other persons shall be required (Rule 8(4))
• Board resolution of group companies, if group name is used

• Minutes of the member’s meeting

• Notice of meeting along with certified copy of the resolution
• Altered memorandum of association
• Altered articles of association

• Self-attested proof of identity of applicant
• Self-attested proof of residence of applicant

• In case the proposed name(s) are based on a registered trade mark  or is a subject matter of  an application pending for registration under the Trade Mark Act, 1999, the approval of the owner of the trademark or the applicant of such application for registration of trademark
• Copy of Central government (CG) approval in case the proposed name contains such word(s) or expression(s) for which the approval of CG is required
• Proof of relation, where the name includes name of relatives.
• In principle approval from the concerned regulator
• NOC from sole proprietor/partners/other associates, where the name is already used b95y them in last 5 years. (Rule no 8(5) of the Companies (Incorporation) Rules, 2014
• NOC form existing Company
• Copy of affidavit in case proposed name including phrase’ Electoral Trust’
• In case the key word used in the name proposed is the name of a person other than the name(s) of the promoters or their close blood relatives. NOC from such other persons shall be required (Rule 8(4))
• Board resolution of group companies, if group name is used

• Memorandum of association
• Articles of association
• Declaration in Form INC-8 from advocate, Chartered Accountant, Cost Accountant or Company Secretary in practice
• Affidavit from each of the subscriber to the memorandum in Form No.INC-9
• Identity Proof  and  residential address proof of subscribers
• Specimen signatures in Form no INC-10
• Copy of in-principle approval granted by sectorial regulator , if required
• NOC in case there is change in the promoters(First subscribers to Memorandum of Association)
• Proof of nationality (in case the subscriber is a foreign national)
• PAN card (in case of Indian national)
• Copy of certificate of incorporation of the foreign body corporate and registered office address
• Copy of resolution/consent by all the partners or board resolution authorizing to subscribe to MOA.

• Affidavit from each of the first directors in Form No.INC-9
• Consent of the appointee director in Form No DIR-2
• Interest in other entities

To be filed where permanent address is provided :

• Conveyance/Lease deed/Rent Agreement along with the rent receipts etc.;
• Copies of the utility bills (not older than two months);
• A proof that the Company is permitted to use the address as the registered office of the Company if the same is owned by any other entity/ Person (not taken on lease by company)

• Self-attested proof of identity of applicant
• Self-attested proof of residence of applicant

• In case the proposed name(s) are based on a registered trade mark  or is a subject matter of  an application pending for registration under the Trade Mark Act, 1999, the approval of the owner of the trademark or the applicant of such application for registration of trademark
• Copy of Central government (CG) approval in case the proposed name contains such word(s) or expression(s) for which the approval of CG is required
• Proof of relation, where the name includes name of relatives.
• In principle approval from the concerned regulator
• NOC from sole proprietor/partners/other associates, where the name is already used b95y them in last 5 years. (Rule no 8(5) of the Companies (Incorporation) Rules, 2014
• Copy of affidavit in case proposed name including phrase’ Electoral Trust’
• In case the key word used in the name proposed is the name of a person other than the name(s) of the promoters or their close blood relatives. NOC from such other persons shall be required (Rule 8(4))
• Board resolution of group companies, if group name is used

• Memorandum of association
• Articles of Association
• Proof of identity of the member and the nominee
• Residential proof of the member and nominee
• Copy of the PAN card of member and nominee
• Consent of nominee in form INC-3
• Affidavit from the subscriber and first director to the memorandum in form INC-9
• Specimen signature in form INC-10

• Consent of the appointee director in Form No DIR-2

• Interest in other entities

To be filed where permanent address is provided :

• Conveyance/Lease deed/Rent Agreement along with the rent receipts etc.;
• Copies of the utility bills (not older than two months);
• A proof that the Company is permitted to use the address as the registered office of the Company if the same is owned by any other entity/ Person (not taken on lease by company)

• Specimen signature in form no INC-10
• Proof of stamp duty payment
• Copy of approval, if the company is required to obtain approval from any sectoral regulator.

• Conveyance/Lease deed/Rent Agreement along with the rent receipts etc.;
• Copies of the utility bills (not older than two months);
• A proof that the Company is permitted to use the address as the registered office of the Company if the same is owned by any other entity/ Person (not taken on lease by company)

• Certified copy of the resolutions along with explanatory statement under section 102
• Altered articles of association duly signed at the place of alteration

• Copy(s) of resolution(s) along with the explanatory statement under section 102
• Altered memorandum of association
• Altered articles of association

• Altered memorandum of association
• Altered articles of association
• Copy of the duly attested latest financial statement
• Copy of Board resolution
• Certificate from a chartered accountant in practice for calculation of the average annual turnover during the relevant period in case of conversion is on the basis of such criteria.
• Affidavit confirming that all the members of the company have given their consent for conversion the paid up capital of the company is Rs50 lakhs or less and turnover is less than Rs 2 cores in the immediately preceding year.
• Copy of minutes, list of creditors and list of members
• Copy of NOC of every creditors
• Consent of the nominee in form INC-3
• Copy of PAN card of the nominee and member
• Proof of identity of the nominee and member
• Residential proof of the nominee and member

• Consent of the nominee in form INC-3.
• Copy of PAN card of the new nominee
• Proof of identity of the new nominee
• Residential proof of the new nominee
• Notice of withdrawal of consent

• Consent of the nominee in form INC-3.
• Copy of PAN card of the new nominee and new member.
• Proof of identity of the new nominee and new member.
• Residential proof of the new nominee and new member.

• Consent of the nominee in form INC-3.
• Copy of PAN card of the new nominee and new member.
• Proof of identity of the new nominee and new member.
• Residential proof of the new nominee and new member.
• Proof of cessation of member

• Draft memorandum of association as per Form no INC-13
• Draft Articles of Association

• Declaration as per Form INC-14 from advocate, Chartered Accountant, Cost Accountant or Company Secretary in practice

• Declaration as per Form INC-15 by each of person making the application
• For last 2 year or 1 year, as the case may be , copies of financial statement, board’s report and audit report
• Statement showing in detail the assets with value thereof, liabilities as on date of application or within 30 preceding days.
• Estimated income and expenditure for next three years
• Certified true copy of the board and general meeting approving the conversion.
• Approval/concurrence/NOC of the concerned authority/sectoral regulator, department or ministry of the Central or state government(s) (if any)
• A declaration by applicant director/company secretary in form no INC-15

Copy of advertisement in form no INC-26.

• Memorandum of association;
• Articles of association ;
• Copy of board resolution(s);
• Copy of the special resolution passed and Notice conveningthe general meeting along with the relevant explanatorystatement annexed thereto;
• Proof of service of notice convening the general meeting to relevant authorities
• Certificate from CA/CS/CWA (in practice) certifying that the conditions laid down  in the Act and rules , have been complied with;
• Statement of assets and liabilities of the company as on the date not earlier than 30 days of that date duly certified by the auditor;
• Copy of valuation report by a registered value about the market value of assets;
• Audited financial statements, the Board’s reports, annual returns and the audit reports for each of the two financial years immediately preceding the date of application or , where the company has functioned only for one financial year, for such year;
• Declaration by Board of Director that no portion of income or property of company has been directly or indirectly by way of dividend , bonus or otherwise.
• NOC, if any special status , grant , exemption , privileges or benefits has been from any authority etc. (if applicable)
• Full details of fixed assets alienated if any, during the preceding three financial years
• Written consent of the lenders, if any loan is outstanding
• Proof of payment of differential amount, where the company has acquired any immovable property through lease or otherwise from any Government or authority or body corporate or person since incorporation at concessional rate or free of cost (if applicable)
• Details of donation/grant/benefit received since incorporation of the company; (if applicable)
• Copy of the NOC received from sectoral regulatory authority; (if applicable)
• NOC from all the creditors.
• Proof of service of copy of application to Chief commissioner of income tax, charity commission , chief secretary of the state and other organization /department under the state of central government , under whose jurisdiction the company is operating

Copy of the application along with its annexures as submitted to the Regional Director

Copy of notice in form no INC-19 published in the newspaper

• Certified copy of order of Central Government;
• Copy of amended Memorandum and articles of association;
• Declaration of directors for compliance of conditions, if any imposed by the Regional Director

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102
• Alerted Memorandum & Articles of Association.

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102

• The registered document of the title of the premises of the registered office in the name of the company; or

• the notarized copy of lease or rent agreement in the name of the company along with a copy of rent paid receipt not older than one month;

• NOC/ authorization from the owner or authorized occupant of the premises along with proof of ownership or occupancy authorization, to use the premises by the company as its registered office; and

• The proofs of evidence of any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner or document, as the case may be, which is not older than two months

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• Copy of notice of the general meeting along with relevant explanatory statement
• Copy of special resolution sanctioning alteration
• Copy of the minutes of the general meeting authorizing such alteration
• Copy of Board resolution
• Copy of newspaper advertisement for notice of shifting the registered office*;
• Details of prosecution/inspection/inquiry/ Investigation filed against the company and its officers in default

• Copy of confirmation from the Regional Director

• The registered document of the title of the premises of the registered office in the name of the company; or

• the notarized copy of lease or rent agreement in the name of the company along with a copy of rent paid receipt not older than one month;

• NOC/ authorization from the owner or authorized occupant of the premises along with proof of ownership or occupancy authorization, to use the premises by the company as its registered officeand

• The proofs of evidence of any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner or document, as the case may be, which is not older than two months

• Certified copy(s) of resolution(s) along with the explanatory statement under section 102
• Altered memorandum of association

• Copy of memorandum & articles of association
• Copy of notice of the general meeting along with relevant explanatory statement
• Copy of special resolution sanctioning alteration
• Copy of the minutes of the general meeting authorizing such alteration
• Power of attorney/Vakalatnama/Board resolution;
• Affidavit verifying the list of creditors
• Affidavit from directors in terms of Rules;
• Affidavit verifying the application
• Affidavit by the company secretary of the company and the directors in regards to  the correctness of list of creditors and affairs of company;
• Affidavit by directors about no retrenchment of employees;
• Copy of newspaper advertisement for notice of shifting the registered office;
• Proof of service of application to the registrar, chief secretary of the state, SEBI or any other regulatory authority (if applicable).
• Details of prosecution/inspection/inquiry/ Investigation filed against the company and its officers in default

• Certified Copy of the order passed by Regional Director.

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102
• Altered memorandum of association

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102
• Altered articles of association

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102
• Altered memorandum of association and  articles of association

• Minutes of the member’s meeting
• Altered memorandum and articles of association
• competent authority ( if any);
• Order for condonation of delay( if any).

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102

• Private placement offer letter in PAS-4
• Record of private placement offer to be kept by the company in PAS-5

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• Copy of the contract where shares have been allotted for consideration other than cash
• Where no written contract is there, then particulars of contract along with necessary stamp duty;
• A report of registered valuer in respect of valuation of the consideration

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• A report of registered valuer in respect of valuation of the consideration
• Copy of the contract where shares have been allotted for consideration other than cash attachment wherein the details of contract reduced in writing by the company, if any

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• Private placement offer letter in PAS-4
• Record of private placement offer to be kept by the company in PAS-5

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• Copy of the contract where shares have been allotted for consideration other than cash attachment wherein the details of contract reduced in writing by the company, if any

• Copy of the resolution for alteration of Capital
• Altered memorandum and articles of association,

• Copy of the resolution for alteration of Capital
• Altered memorandum and articles of association.

• Copy of Board resolution

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD*
• Copy of Board resolution*

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution

·   Board Resolution

• Certified copy of the Board resolution

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102

• Private placement offer letter in PAS-4
• Record of private placement offer to be kept by the company in PAS-5

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• Copy of the contract where shares have been allotted for consideration other than cash
• Where no written contract is there, then particulars of contract along with necessary stamp duty;
• A report of registered valuer in respect of valuation of the consideration

• Certified copy of the Board resolution

• Copy of prospectus
• Copy of all contracts referred to in the Prospectus
• Consent of all experts
• Certifies copy of  the Board and general meeting resolution
• Power of Attorney, if any

• Copy(s) of resolution(s) along with the copy of notice and explanatory statement under section 102

• List of allottee.
• Copy of Board resolution

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102

• Private placement offer letter in PAS-4
• Record of private placement offer to be kept by the company in PAS-5

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• Copy of the contract where shares have been allotted for consideration other than cash
• Where no written contract is there, then particulars of contract along with necessary stamp duty;
• A report of registered valuer in respect of valuation of the consideration

• Certified copy of the Board resolution

• Copy(s) of resolution(s) along with the copy of explanatory statement under section 102  (In case resolution under section 180 is passed)

• Private placement offer letter in PAS-4
• Record of private placement offer to be kept by the company in PAS-5

• List of allottee. Attach separate list for each allotment. If not attached, then  it shall be submitted separately in a CD
• Copy of Board resolution
• Copy of the contract where shares have been allotted for consideration other than cash
• Where no written contract is there, then particulars of contract along with necessary stamp duty;
• A report of registered valuer in respect of valuation of the consideration